How do I bulk import prompts from a CSV?

Entering prompts one by one doesn't scale. Bulk importing from a CSV lets you populate or expand your AirOps Insights prompt library in a single upload, so you spend less time on setup and more time on what the data tells you. This tutorial covers how to format and upload your CSV.

Key takeaways

  1. Download the AirOps CSV template from the import dialog. Your file needs at least a prompt text column; topics, tags, regions, and notes are optional.
  2. AirOps previews your parsed prompts before importing, so you can catch and fix errors before anything is added.
  3. Assign tags and topics in the CSV during import; it's faster than updating prompts one by one.
  4. Before uploading, remove empty rows and special characters, and break large imports into batches of 50 to 100 prompts.
  5. Run a test import with 5 to 10 prompts before uploading your full library.

Tutorial overview

When you're setting up a new workspace, migrating from another tracking tool, or rolling out a prompt library across your team, adding prompts one at a time isn't practical. AirOps Insights supports CSV-based bulk import so you can upload dozens or hundreds of prompts in a single step.

Your CSV needs at minimum a column for the prompt text. You can also include topic assignments, tags, region settings, and descriptions. AirOps provides a downloadable template inside the import dialog to make sure your file is formatted correctly before you upload.

The import flow lives in the Insights panel under Prompts. Upload your file, preview the parsed results, fix any flagged formatting errors, and confirm. Clean your CSV before importing by removing empty rows, extra spaces, and special characters. Break large imports into batches of 50 to 100 prompts for easier review. Assign tags during import rather than after. Run a small test with 5 to 10 prompts before uploading your full library.

Practice

  1. Navigate to Prompts and Open the Add Prompts Dropdown

    The Prompts section in AirOps is located under Insights in the left sidebar, the starting point for managing all tracked AI search queries in the workspace. Click the Add Prompts button in the top-right corner to open a dropdown with two options: Add Prompt for single-query entry and Bulk Upload for CSV import.

  2. Bulk Upload Prompts from a CSV File

    Select Bulk Upload from the Add Prompts dropdown to import multiple prompts from a CSV file up to 4 MB in size. Each prompt requires a topic column, while tags, platforms, regions, and personas are optional; download the in-modal template to ensure correct formatting. Click Import Prompts once the progress indicator reaches 100%, and AirOps creates any missing topic groups and confirms the number of prompts added.